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Friday, February 8, 2013

Call for Institutional Proposals to Host the 2014 POD Leadership Development Institute

Call for Institutional Proposals to Host the 2014 POD Leadership Development Institute

(Deadline: April 5, 2013)

About POD
The Professional and Organizational Development Network in Higher Education (POD) fosters human development in higher education through faculty, instructional, and organizational development. POD comprises nearly 1,800 members faculty and graduate student developers, faculty members, administrators, consultants, and others who perform roles that value teaching and learning in higher education. While POD members come primarily from the U.S. and Canada, the membership also represents many other countries.

The Professional and Organizational Development Network in Higher Education encourages the advocacy of the ongoing enhancement of teaching and learning through faculty and organizational development. To this end, it supports the work of educational developers and champions their importance to the academic enterprise. For the full mission statement, see

Description and Goals of the POD Leadership Development Institute
Administrators are increasingly asking faculty developers to expand their services and provide leadership development for their colleagues. Even experienced faculty developers can find themselves facing new challenges when they think about providing leadership training for department chairs, deans and other key leaders. To address these challenges, every two years the POD Network will sponsor the POD Leadership Development Institute (LDI).

The Institute is designed to address the needs of faculty developers who have been asked to provide leadership training for faculty and academic administrators on their own campuses. The Institute will provide resources to get them started in planning, developing, and managing programs that will be effective in strengthening academic leadership at their own institutions. It also provides an opportunity for networking with experienced and new colleagues.

We encourage institutional proposals to host a mid- to late-June 2014 Institute to accomodate faculty developers on the quarter system and the semester system.

Target Participants
The target participants are typically those in or allied with the field of professional development for faculty. Participants who would benefit from the LDI include: teaching center directors; faculty developers and those charged with the task of establishing a professional development center; instructional designers who are new to the field or aspiring to positions of leadership; individuals responsible for organizing, directing or chairing committees for leadership development activities; and department chairs, deans, and others whose role involves leadership with faculty.

Responsibilities of Institute Chairs and Facilitators
Institute chairs and facilitators should be experienced POD members with rich, significant experience in leadership development in higher education. Institute chairs will:

·       develop a rich program that provides attendees an opportunity to advance their understanding of academic leadership development.

·       incorporate contemporary research and outside expertise into the experience.

·       coordinate the logistics of a multi-day event for national and international attendees.

·       Lead the publicity and recruitment efforts to attract attendees.

·       Manage the expenses of the Institute in accordance with the proposed budget.

The 2014 POD Leadership Development Institute Submission guidelines
The following information must be included for the proposal to be considered complete. Questions regarding the submission guidelines may be sent to Suzanne Tapp (Chair, POD Professional Development Committee) at

Please email proposals as an attachment to POD’s Executive Director Hoag Holmgren at by 5:00 pm (Central) on April 5, 2013.  The review committee cannot consider proposals submitted in hard copy form or incomplete proposals.

Required Information:

1. Name of Sponsoring Institution.

2. Location of Sponsoring Institution.

3. Name and Information for Institute Chair (or Co-Chairs).
Please include chair’s and, if applicable, co-chairs’ institutional affiliation, title, address, phone, email, summary of experience directly related to this type of event including event planning experience, and description of past POD Network involvement. Please include abbreviated CV(s).

4. Experience of the Additional Support Team Members.
Your proposal may include additional support team members who will be developing and working at the Institute. Please include institutional affiliation, title, address, phone, email, and summary of experience directly related to leadership development, faculty development, and event planning.  Please indicate whether you intend to supplement your staff with part-time temporary help, particularly for administrative or event planning duties.

5. Names and Roles of Institute Facilitators.
Experienced POD members are typically recruited to serve as Institute Facilitators.  These individuals volunteer their time: they do not receive an honorarium, although their hotel and travel expenses are paid out of the Institute budget.  While recognizing that it may be difficult to confirm the guest facilitators in advance, it is important to indicate that thought has been given to names of possible facilitators.  The collective experience and expertise of proposed Institute Facilitators should be diverse enough to meet the needs of participants from varying institutional backgrounds and levels of experience.  Institute facilitators contacted in advance should not be requested to commit exclusively to a single proposal.

6.  Guiding Rationale for Hosting the Institute.

Please provide a guiding rationale that addresses your vision and goals for the Institute and why your institution wishes to host.  Highlight how your team strengths can help you realize your vision and goals.  Proposal authors should be aware that the selection committee values geographic and institutional rotation among hosting institutions.

7.  Outline and Schedule of the Proposed Program.
Please be clear about what you believe to be the most relevant content areas for your program, including the theoretical, guiding frameworks for your approach.  Your proposed program should include interactive, research-based workshops as well as experiential training on the essential skills academic leadership development. The program should afford opportunities for participants to reflect on, process, and synthesize their learning throughout the Institute in order to develop meaningful leadership development plans for their institutions. Please include information about the instructional strategies to be used in delivering these workshops and program components as well as a rationale for the proposed strategies and formats.

8. Information regarding Proposed Location.

Please provide a description of the proposed site for the Institute including workshop space, hotel accommodations and food arrangements.  Proposals should plan for approximately 30-35 attendees in addition to the Institute faculty and program support staff.

9. Proposed Timeline for the Planning of the Event.

Hosting a successful Institute is a substantial undertaking and requires careful advanced planning. Please provide a proposed timeline for the planning of the event including, but not limited to, reservation of accommodations and conference space, securing of faculty members, making transportation arrangements, publicity, and development of program materials.

10. Proposed Budget for the Institute.
This information may be compiled in spreadsheet format and should include projected revenues and expenses including, but not limited to, any salaries for part-time assistance (if necessary), travel expenses for Institute Facilitators, meals and accommodations, marketing, and program materials. The Institute is expected to pay for itself.  All revenue collected that exceeds Institute costs—including repayment of the advance (see below)—will be split between the sponsoring institution (75%) and POD (25%).

An advance of up to $6,000 to cover start-up costs may be requested after July 1, 2013 from POD as part of this proposal.  POD’s Core Committee must approve the advance. Within 60 days of the end of the Institute, the total amount of the advance will be subtracted from the Institute revenue and returned to POD.

11. Summary of Marketing Strategy.
Please include mock-ups of promotional materials with registration prices and demonstration of ability to handle online registration and marketing.

12. Description of Assessment Plan.

Please describe the plan for assessing the Institute’s effectiveness, including formal and informal practices that will be used to gather feedback during the Institute. For Institutions with previous hosting experience who wish to host the LDI again, we suggest including rationale and plans for incorporating feedback and improving the prior experience.

Assumptions and Agreements
The POD Network Executive Director will provide appropriate access to the POD mailing list for marketing purposes as well as appropriate digital materials (e.g., .jpegs of the POD logo for all electronic and print communications).  The POD Network Executive Director will also serve as a contact person for the POD website and will assist in putting promotional materials on the POD website.

An advance of up to $6,000 to cover start-up costs may be requested from POD after July 1, 2013 as part of this proposal.  POD’s Core Committee must approve the advance. Within 60 days of the end of the Institute, the total amount of the advance will be subtracted from the Institute revenue and returned to POD.

The sponsoring institution shall warrant that on delivery, all instructional materials for the Institute are appropriate, free of processing errors, and have copyright permissions secured. Institute materials will be in standard American English.

The Institute will cover its own expenses. When applicable, travel and lodging will be billed to the Institute at cost. Lodging and meals should be bid at the most economical rate possible, while insuring a positive experience for participants.  Consideration will be given to proposals that offer the cost effective, quality options for participants.

Chairs and Institute Facilitators participate in the Institute as volunteers.  Their travel, hotel and food expenses should be paid as a part of the Institute budget.

All revenue collected that exceeds Institute costs—including repayment of the advance (see above)—will be split between the sponsoring institution (75%) and POD (25%).

The Institute must be completed on the dates scheduled by the sponsoring institution and POD.  Evaluation materials, recommendations for future institutes, and a final financial statement must be submitted to the POD Executive Director (Hoag Holmgren, no later than 60 days following event.

The sponsoring institution reserves the exclusive right to publish materials from the Institute upon written notification to POD Network of said publication.  Any income (after expenses) from the publication of materials by the host institution shall be split between the sponsoring institution (75%) and POD (25%).


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